Run your RTM or share-of-freehold building without the admin headache

Built for buildings run by their residents

How it works

1. Step 1

   Add your building

   Tell us about the flats and the people. Directors and members are recorded as the company’s register.

2. Step 2

   Keep records as you go

   Enter service charge money in and out, log safety checks, and sign decisions online.

3. Step 3

   Sign off once a year

   Approve the accounts together, online. The company’s accounts and tax return are prepared from your records.

What can go wrong when nobody is keeping track

Most of it is dull paperwork, until it isn’t. These are the consequences the law actually sets out, and each one is avoidable.

• Up to 2 years

  in prison is the maximum for a director whose neglect lets a building company break fire safety law.

  Read the detail

• £10,500

  left on the company when a £12,000 roof skips the Section 20 consultation, in a building of six flats. Leaseholders can only be charged £250 each.

  Read the detail

• Struck off

  is what can happen to a company that stops filing its accounts and confirmation statement. For an RTM company, that ends the right to manage.

  Read the detail

• No register

  means no proof of who the members were when you claimed the right to manage. Every company must keep one, and the freeholder can ask to see it.

  Read the detail

Tiny Freeholder keeps the records, the reminders and the deadlines, so these stay hypothetical.

What directors are on the hook for

Running a building company comes with legal duties, and skipping them can be expensive. Plain-English answers, checked against the law:

• What happens to directors if there’s a fire and they haven’t followed fire safety law?

  The criminal offences, personal liability and prison sentences under the Fire Safety Order, and what real prosecutions of landlords and managing agents looked like.

• Do we need a professional fire risk assessment, or can the directors do it themselves?

  When a small block of flats can use Tiny Freeholder’s checklist and when it needs a competent fire risk assessor.

• Does a roof repair need a Section 20 consultation, and what happens if we skip it?

  Why roof repairs in a small block of flats almost always trigger Section 20, how little it takes, and what the company stands to lose if it doesn’t consult.

All answers

Questions

Do we need an accountant?

No. The law doesn’t require one, and Tiny Freeholder helps you prepare and file your accounts and tax return yourselves, from the records you keep as you go. You can still ask an accountant to review them if you want a second pair of eyes.

Do all the directors have to meet?

No. Under the model articles, directors can decide by a unanimous written resolution, which they sign online, or at a meeting held by video.

What does it cost?

Most of the app is free to use. Two things are optional and paid, each once per building per year, including VAT: filing the company’s accounts and tax return (£99), and the fire safety tools for small blocks, which let you carry out the fire risk assessment yourself and keep up the checks and reviews (£49.99). If your accounts are simple, filing can save you the cost of an accountant. There are no subscriptions.

Is this legal advice?

No. It’s practical software and plain-English information, checked against the law and official guidance. For anything out of the ordinary, take advice.